Hawke’s Bay Tourism Industry Association Annual General Meeting
September 29th, 2016, Art Deco Masonic Hotel, Napier – from 6pm

The Hawke’s Bay Tourism Industry Association Annual General Meeting will be held on 29 September 2016 commencing at 6.00pm at the Art Deco Masonic Hotel.

AGENDA:

  • Apologies
  • Minutes of Annual General Meeting held 17 September 2015
  • Chairperson’s Report
  • Financial Statements to 30 June 2016
  • Constitution – proposed amendments – See Note 1
  • Elections – See Note 2
  • Subscriptions
  • General Business
  • Close


Note 1 Proposed Amendments to the HBTIA Constitution

The HBTIA Board has reviewed the constitution of Hawke’s Bay Tourism Industry Association Incorporated and recommends amendments to update the document to reflect current operations.  The constitution was last amended in 2014.  The main amendments include:

  • Removing reference to outdated Income Tax legislation and including an additional charitable purposes clause to reflect current drafting practice for maintaining charitable status;
  • Expressly referring to the association exercising its functions via a wholly owned subsidiary (in this case Hawke’s Bay Tourism Limited) and expressly empowering the association to appoint and remove directors to that subsidiary;
  • Making terminology consistent throughout the document;
  • Enabling voting by email or text message as well as by post;
  • Clarifying the term of office for board members and including a requirement that no member is eligible for election to the board unless they have been a member of the association for not less than 12 months immediately preceding the election date;
  • Including provisions to enable the chairperson to remove board members who consistently and without good reason fail to attend board meetings or who undermine or bring into disrepute the association, the board or any subsidiary;
  • Reflecting that all members are entitled to attend meetings of the Tourism Industry Consultation Group.

A copy of the revised HBTIA Constitution can be downloaded here.

Note 2 Elections
There are three vacancies in total.
Retiring by rotation as per the constitution are:   Michele Cole, Megan Harris and Will Van Asch.
As per Clause 6.2.4 (c) these members may offer themselves for re-election.
Sitting Members are:
Neil Barber, Louise Stobart, Diane Ross and Michael Henley

Nominations for the three (3) places on the board will close at 4 pm on Friday 16 September 2016. If insufficient nominations are received by the closing date nominations will be called from the floor on the day of the meeting.

The 2016 Board nomination form is available via the is link or is available from Hamish Evans

Hawke’s Bay Tourism Industry Association Incorporated
P O Box 12009, Ahuriri, Napier 4144
Tel. 06 834 1918   e. hbtia@hawkesbaytourism.co.nz

 

Hawke’s Bay Tourism Industry Association Annual General Meeting
September 17th 2015, East Pier, Napier – from 6pm

The Hawke’s Bay Tourism Industry Association Annual General Meeting will be held on 17 September 2015 commencing at 6.00pm at the East Pier Hotel

AGENDA:
Apologies
Minutes of Annual General Meeting held 24 September 2014
Chairperson’s Report
Financial Statements to 30 June 2015
– Hawke’s Bay Tourism Industry Assoc
– Hawke’s Bay Tourism
Elections – See Note 1
Subscriptions
General Business
Close

Note 1 Elections
There are four vacancies in total.
As per the constitution there will be two vacancies in 2015 by rotation within the existing board.  Those balloted to retire are:   Neil Barber and Grant Radovanovich.
As per Clause 6.2.4 (c) these members may offer themselves for re-election.
In addition, two vacancies were created through the mid-term resignations of David Aflallo and Catherine Hobbs-Turner.
Louise Stobart and Diane Ross were invited to join the Board as co-opted members in 2015 and must resign but are eligible to offer themselves for election.

Sitting Members are:
Michele Cole, Megan Harris and Will Van Asch.

Nominations for the four (4) places on the board will close at 4 pm on Friday 11 September 2015. If insufficient nominations are received by the closing date nominations will be called from the floor on the day of the meeting.

The 2015 Board nomination form is available via this link or contact Ann Gregor for a copy.

Hawke’s Bay Tourism Industry Association Incorporated
P O Box 12009, Ahuriri, Napier 4144
Tel. 06 834 1918   e. hbtia@hawkesbaytourism.co.nz

The HBTIA Awards evening will commence at the conclusion of the AGM at 7.00pm, RSVP to Lisa Sampson to secure your spot.
$65.00 + GST per person